References
Sisu Tech conducted a thorough market analysis, and after careful consideration, communication with various software providers, and testing of solutions, the decision was made to proceed with the Oracle NetSuite ERP system. NetSuite Cloud is well-known in the international market and is utilized by companies of various sizes and locations. Since the parent company is located in Estonia, RockSoft OÜ was chosen as the implementation partner. Their team has over 20 years of experience in launching ERP systems with various B2B and B2C companies in Estonia, Norway, Latvia, Lithuania, other European countries, and the USA. Although the project is still ongoing, Rocksoft's consultants have already made a very professional impression from the very beginning. They are ready to adapt to Sisu Tech's preferences, including a phased approach within one month, and provide a structured approach through weekly meetings and continuous communication.
Anne Marhel
Accountant Lead at
Sisu Tech OÜ
During the period from 2010 to 2015, VKG constructed new Petroter plants. Production was the priority, and IT support was secondary. Since the year 2000, BaaN IV was in use for financial management. The implementation of it had so many issues at the time that later, there was neither the desire nor the ability to carry out further developments or version upgrades.
At some point, the limited functionality began to be a hindrance. In Estonia, there were a lack of users and expertise, integration was not possible, and even exporting information to Excel was problematic. When the technical risk became apparent, it was clear that continuing in the same manner was not an option, and the decision was made to implement a new ERP.
We had enough experience from our previous situation to understand that the goal couldn't be just a new technical solution. We needed a platform that would provide the opportunity to redesign our work processes in the most efficient way possible.
First, we established the team, assessing our own competencies. We relieved one financial manager of their daily duties, appointed lead users, and key users. Then came the first setback, which later proved to be very beneficial. Our internally chosen project manager turned out to be a methodical person who ordered the book "Control Your ERP Destiny," read it, and announced two things. Firstly, in order for the project to succeed, the project manager should be an external hire. This eventually led us to collaborate with RockSoft.
Another important thing was to free up people's time to focus on the project.
We are satisfied with the result, and the result can be assessed in various ways. For example, we evaluated the time spent on certain functions before and after. As a manager, one sign of success for me is that people no longer talk about the ERP system – which means it's working.
Professional project management from RockSoft allowed us to focus on the right issues, raised the level of demand for our own work, and helped keep track of the implementation process. From a technical standpoint, we wouldn't have been able to organize such detailed work ourselves. Additionally, RockSoft undoubtedly possesses knowledge that we do not, which helps avoid mistakes when purchasing services from implementers.
The decision to hire a project manager from outside, which is quite common for us, may be unfamiliar to many others. However, when you consider the need to free up a project manager from other duties, it makes just as much sense to hire someone externally.
Ahti Assmann
Chairman of the Board
Viru Keemia Grupp
More important topics, which we have worked with:
- Telia consolidated reporting and consolidated reporting interface with parent company
- Hulgimüügiprotsesside juurutamine Oracle e-Business Suite'il (eBS).
- Retail sales. eBS interface with external retail system
- Hulgimüügiettevõttele kuuluvate kaupade müük jaemüügiettevõttele.
- Shipment of goods via logistics partner
- Integration of companies. Integration of many companies in eBS into one
- Version upgrade. eBS software version upgrade with putting all customizations to work in the new version
- Inventory processes. eBS inventory use in different processes, with different inventory costing methods
- eBS maintenance support and automatic data and processes monitoring solution
- Mobile operators netting solution based on eBS Accounts Receivable (AR) and Accounts Payable (AP) modules
- Daily exchange rates from ECB and IMF to eBS.
In the above Telia projects we have used the following Oracle e-Business Suite (eBS) modules:
- General Ledger (GL)
- Accounts Payable (AP)
- Accounts Receivable (AR)
- Fixed Assets (FA)
- Pangamoodul (Cash Management-CE)
- Inventory
- Purchasing
- Tellimuste haldamine (Order Managemen-OM)
- Inimressursid (Human Resources -HR)
Tallink eBusiness Suite'i juurutus hõlmas kokku 44 ettevõtet 6 riigis.
The project covered all core financials. Secondly the project covered Purchasing, Inventory and Order Management processes with excise calculation. The project introduced a common chart of accounts across group companies with a total of 15 accounting dimensions. We also incorporated the reporting currency feature to report on ongoing basis, for example SEK balances in EUR.
Oracle Tax Manager
Another key element was to implement tax (VAT) of different countries, including when one company (legal entity) acts as VAT liable party in different countries’ jurisdiction, depending on the nature of transaction.
SEPA implementation
Projekti käigus juurutasime ja konsolideerisime makseprotsesside ISO 20022 XML standardi Oracle eBS Cash Managementis (camt.053.001.02) ja võlgnevustes (pain.001.001.03).
Payments implementation included creation of country specific XML templates that can be used to make both SEPA and non SEPA payments. Different templates are created for Estonia, Finland, Sweden, Latvia and Germany.
Estonia SEPA template allows to include Unstructured and Structured information into credit transfer file at the same time.
Sweden SEPA template allows to send Giro, PlussGiro, Domestic and International credit transfers to bank in one file.
Customized Cash Management implementation to read into eBS campt.053 format files from banks in Estonia, Finland, Sweden, Germany and Latvia. Special solution to generate eBS Bank Transaction Codes based on Agent, Agent Bank Account and Invoice fields.
Oracle e-Business Suite modules
- General Ledger (GL)
- Accounts Payable (AP)
- Accounts Receivable (AR)
- Fixed Assets (FA)
- Pangamoodul (CE)
- Stock
- Procurement
- Order Management (OM)
More important topics, which we have worked with:
- Accounts Receivable Invoice integration from external billing system
- Accounts Receivable Receipts from banks and automatic applications based on reference number.
- Daily exchange rates from ECB to eBS
Oracle e-Business Suite modules
- General Ledger (GL)
- Accounts Payable (AP)
- Accounts Receivable (AR)
In cooperation with EVRY AS, Rocksoft has participated in many projects in Norway since 2008. During this time Rocksoft has gained excellent knowledge of Norwegian localizations.
OUS is Norway’s largest hospital with national functions in addition to serving all Oslo’s inhabitants.
More important topics, which we have worked with:
Rocksoft has been the partner for upgrades, maintenance, customizations, customer care, implementing new processes, training, documentation. Rocksoft also delivers application management and operations monitoring.
Oracle e-Business Suite modules
- General Ledger (GL)
- Accounts Payable (AP)
- Accounts Receivable (AR)
- Stock
- Procurement
- Order Management (OM)
- iProcurement
In cooperation with EVRY AS, Rocksoft has participated in many projects in Norway since 2008. During this time Rocksoft has gained excellent knowledge of Norwegian localizations.
HSØ is the owner of all hospitals situated in the South and East region of Norway. HSØ goal is to configure and implement a regional ERP solution. A main part of this delivery is an Oracle customized and integrated solution for refilling the local inventories at each hospital. This process has to be efficient and stable since a lot of critical processes rely on this refilling process. The refilling is done either directly from vendors or from internal inventories.
Koostöös EVRY-ga töötas Rocksoft välja lahenduse „Aktiv forsyning“, mis täidab kõik kliendi vajadused.
More important topics, which we have worked with:
- Some custom forms for entering and maintaining the master data for each local inventory (includes new tables and data model).
- Scanning solution both online and offline for identifying items that should be ordered.
- Logic for sending PO’s and releasing deliveries at specific times.
- Interfaces towards Oracle eBS for creation of requisitions.
- Web-ADI solution for efficient uploading and maintenance of the content for each local inventory.
- Reports and programs for supporting an efficient process.
In cooperation with EVRY AS, Rocksoft has participated in many projects in Norway since 2008. During this time Rocksoft has gained excellent knowledge of Norwegian localizations.
Statsbygg - Norra valitsusasutus, mis haldab valitsuse kinnisvaraportfelli. Portfellis on büroohooned, muinsuskaitseobjektid, ülikoolilinnakud, tegevusrajatised jms rajatised.
Configuration and customizations done by Rocksoft simplify the complex procurement needs with e.g. the following benefits:
- Project based purchasing
- Property based purchasing
- Cost Center based purchasing
- Restricted catalog search within an employee’s project, property and/or cost center
- Extend catalog search capability by custom attributes on catalog lines
- Ease of approval rerouting in case of approver’s leave of absence
- Several ad hoc OA Framework personlizations to improve usability
Web ADI solution to upload and update Purchase Agreements with following benefits:
Oracle e-Business Suite modules
- iProcurement
- Procurement
- Projects and Finance